THIS PAGE WILL BE UPDATED FREQUENTLY!

Hey Team,

(Last Updated 4.22.26)

This site will (eventually) contain everything that you need to know in order to serve on the Health & Wellness staff (formerly Jamboree Medical). Check back frequently (bookmark this page!) and share the link for anyone who's interested in joining the team.

General information about the Jamboree is available by clicking the link on the left below this message. If you've not yet joined the team, register for the Jamboree by clicking the link on the right!

I'm looking forward to working with all of you!

Recent updates/additions:

4.22.26 - Staff guide is available at the below link. Credentialing, like any new tech process, is facing some glitches as we roll the Incredable app out to the 300+ members of our Health and Wellness Staff. Thanks for your patience as we work through the issues! Other updates - Org charts and contact info images and pdfs corrected. Health and Wellness Mantras updated, along with the "Elevate Daily Standard." Send me ideas for creature comforts and mantras! Any Incredable or process related credentialing questions should be directed to Justin Sayre, Jamboree Chief Nursing Officer at justinsayre80@gmail.com.

4.19.26 - Credentialing kicks off this week for medical and mental health support and clinical staff and must be completed by 5.20.26! Any Incredable or process related credentialing questions should be directed to Justin Sayre, Jamboree Chief Nursing Officer at justinsayre80@gmail.com.

The Swag Store link remains open for Jamboree delivery through 5.2.26.

Joe Barton, MD, MHMS

2026 Jamboree Chief Medical Officer, Health & Wellness Pillar Chair

Arrival/Departure Info

Session Dates
Session 1: July 19–31 (Full Jamboree - early arrivals 7/16-18)
Session 2: July 19–25 (First Half - early arrivals 7/16-18)
Session 3: July 25–31 (Second Half - no early arrivals )
Staff Arrival
Most staff for sessions 1-2 will need to arrive on July 19. Early staff arrivals are preselected and have generally already been communicated to those needing to arrive early. Session 3 staff will need to arrive on July 25.

PLEASE DO NOT ARRIVE EARLIER THAN YOUR SCHEDULED ARRIVAL DATE - ROOM AND BOARD WILL NOT BE ACCOMMODATED.
Staff Departure
Staff will generally be able to depart after 12:00 PM on July 25 (session 2) or 12:00 PM on July 31 (sessions 1 and 3).

Arrangements can be made with your clinic or team leads for earlier departure on an as needed/as discussed basis.
Elevated Check-In
Be PREPARED and BRING PROOF. Paying in full, completing Safeguarding Youth Training, finishing your registration info, and submitting your full AHMR prior to arrival will enable "Elevated check-in" on staff arrival day. This section will be updated with the full criteria, once finalized. Bring paper copies for backup!
Plan travel & arrival
Confirm your session and start travel planning. Gateways include CRW (Charleston, WV), CLT (Charlotte, NC), the Prince, WV Amtrak Station, and the Ruby Welcome Center. Private vehicles may be parked in dead storage at the Summit. We’ll begin assigning early arrival dates as we approach late spring of 2026, but most full session or 1st half session staff will report on July 19, 2026. Airport shuttle details will be shared in Spring 2026.
Tenting and cots are provided! Housing is provided for Health and Wellness staff - four-person wall tents with cots; heated showers available. A few creature comforts go a long way. See the packing list below. Tent assignments are coming in JUNE.
UTV and Personal Vehicle Details
Proof of the live course UTV training will be requested prior to arrival. This is a one-and-done course if you've already completed the training. There may be live courses offered on-site. Details will be forthcoming. Personal vehicles will likely be placed in storage in Echo and can be accessed during the Jamboree, but driving passes for the Summit will be issued through your team's leadership. DO NOT plan to drive on site unless you've been notified by your team leads.

Action Items!

Pay your staff fee in full!
Complete your Annual Health and Medical Record (AHMR) NOW, if you haven't - it's past due! Online AHMR submission through the Jamboree registration app is open. Schedule your physical and complete/upload a scanned copy of Part C to be cleared to attend. Part C can be uploaded as late as June 21. Please also review the Jamboree Risk Advisory and discuss any chronic medical conditions or potential increased risks with your clinician during your physical, then complete that questionnaire online.
Finish your Credentialing - Mental Health, Medical Staff Summit Health Services Permit (SHSP) and other credentialing documentation will be requested after April 21, 2026, to comply with WV state guidelines for issuing permits. See below for a link to credentialing instructions. DO NOT download the Incredable app until your credentialing invite is sent. You will be notified when this is happening. Have your state license, CPR/ACLS (and other role-specific certifications) ready. Licenses and other certifications must be current and valid through the end of the Jamboree. Detailed instructions are available above. (Retired clinicians must hold an active license and have practiced within three years of the Jamboree.)
Help source donated supplies (optional) If you have access to medical supplies or other donations (e.g., dressings, splints, OTCs, gloves, tape), please REACH OUT FIRST so we can coordinate needs, quantities, and shipping. Materials can then be shipped to:
Arnold Logistics Center - c/o Brandon Cale
92 Logistics Center Way
Mount Hope, WV 25880
SWAG drops AGAIN! A selection of Health & Wellness-branded apparel is available for purchase and shipment to Jamboree through 11:59 pm on 5.2.26. Apparel will not be sold on site, but patches may be available.
Elevate YOUR Well-Being See tips for your personal health and wellness below.
Food Drive Please bring 2 or more items to donate for the Jamboree food drive. It supports food insecurity in the immediate surrounding area. If you aren't planning to pack items, a small donation in support can also be made at the Jamboree.

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H&W abbreviations

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Health and Wellness Mantras

ELEVATE - The Daily Standard

E — Engage the person, not just the problem
- Start with connection. Make eye contact. Be human first.
L — Look ahead
- “What’s the next right step?” Anticipate needs, not just react.
E — Elevate Your Well-Being
- Actively connect patients (and staff) to Altitude Adjustment + Peak Wellness.
V — Value your team
- Support early. Ask for help. Make your relief’s job easier.
A — Act with ownership
- See it. Own it. Fix it. Don’t walk past problems.
T — Take care of yourself
- Hydrate. Fuel. Reset. You can’t pour from empty.
E — Every interaction matters
- Leave the patient—and the space—better than you found it.

Core Concepts - Operations

"If I'm headed somewhere, is there anything I can deliver to the destination?"
“What’s the next right step for this patient?”
“Treat the person, not just the problem.”
“Am I documenting what matters?” (Think brief SOAP note and ICD 10 code!)

ELEVATE Your Well-Being

“Have I Elevate-d someone today?”
“Altitude Adjustment starts with me.”
“Peak Wellness is practiced, not prescribed.”
“Elevate the moment—every interaction counts.”

Team + Culture

“Who on my team needs a hand right now?”
“Be the calm in someone else’s chaos.”
“Assume positive intent—then verify.”
“Make your relief’s job easier than yours was.”

Ownership + Leadership

“See it. Own it. Fix it.”
“If not me, then who?"
“Don’t walk past a problem.”
“What would great look like right now?”

Jamboree Packing List

The typical weather at the Jamboree is warm and fairly humid, with daytime highs around 80–81°F, nighttime lows around 65°F, and frequent chances of afternoon or evening rain or thunderstorms.

Bedding

General Clothing Considerations

Rain & Weather Protection

Sun & Heat Protection

Cooler Evenings & Rest Times

Health and Wellness Activity Uniform

Accessories

Personal Gear

Optional Items and Creature Comforts

Medical Equipment (Medical Staff Only)

Elevate YOUR Well-Being

Building habits around movement, hydration, sleep, nutrition, and stress management helps you arrive prepared for long, demanding days. Small steps taken now reduce fatigue and injury risk, improve focus, and support a safer, healthier Jamboree for you, your team, and the 12,000+ attendees counting on you.

Sleep & Recovery Focus

Nutrition & Fueling

Stress Resilience & Mental Health

Heat & Environment Readiness

Strength & Injury Prevention

Elevate Your Well Being

Summary of the Mental Health & Wellness Initiative for Elevate and Scouting America

Download Document HERE

10.14.24 Meeting Slides

Slides and presenter notes for the kickoff meeting for Health & Wellness

Download Slides Here

11.11.24 Meeting Notes

Summary of November meeting

Download

Jamboree Staff Emails (through 2024)

Initial Recruiting Email - 3/25/24

Hello,

Get ready and mark your calendars for July 22-31, 2026 to join the 2026 National Jamboree Health and Wellness team! This message is reaching out to all BSA-based Jamboree medical staff (NSJ/WSJ) from 2017-23. Leveraging cloud technologies like the HubSpot platform I'm using to send this email, I'm excited to connect with YOU in a whole new way. Bryan Wilson (Summit Medical Director and Emergency Management Operations Jamboree lead) and I are working together to revolutionize medical care for Jamboree participants and staff. In 2026, our team will expand to focus on wellness and take a holistic approach to healthcare.

ABOUT ME:

I have extensive experience as a Jamboree medical volunteer, serving as the Chief Medical Officer for AT&T Stadium and Summit Center operations from 2017-2023. I am an Emergency Physician with Permanente Medicine and have the time available to devote to Jamboree planning. My wife, Nicole, is a Head and Neck Surgeon with Permanente Medicine, and we have two children, Andrew (12 - a Tenderfoot) and Olivia (10 - a singer, theatre performer, and future Scouts BSA member). Additionally, I serve Scouting as a National OA Committee member (Member Retention Lead) and as the Golden Gate Area Council Vice President of Marketing and Communications.

My top priorities for 2026 are to:

Foster a culture of respect and open communication among our team to lay a solid groundwork for success.
Cultivate a warm and inviting atmosphere across all facilities, ensuring that every patient feels valued and well-cared for.
Prioritize the integration of wellness and mental health services throughout our system, with a focus on the well-being of all Jamboree attendees.
And most importantly, let's make sure we have fun while we work and give everyone the opportunity to truly enjoy the Jamboree!

Jamboree planning will occur with optimized use of technology, including single solution applications designed to:

Streamline and improve communications about important Jamboree milestones and planning progress
Reduce the work needed to apply for a Summit Health Services Permit
Allow my leadership team to collaborate effectively
Improve how we exchange and share information with all staff (policies, procedures, etc) with a Jamboree Health and Wellness app
Optimize how we manage operations

I am committed to teaching and recruiting the next generation by:

Utilizing Medical Explorers as key members of our care team when appropriate.
Further empowering Scouts to take ownership of their first aid needs with their own kits and designated troop first aiders, while also providing access to enhanced Self Care areas with first aid education at our clinics.
Continuing to strengthen our valued partnership with West Virginia University while exploring new opportunities for students to participate in the Jamboree experience.

I believe in empowering you to utilize your full range of skills and expertise to enhance clinic efficiency. Let's work together towards a more streamlined model of care that integrates urgent care and emergency care principles with EMS operations.

Enhance medical direction protocols with clinic support to augment scene clearance for EMS.
Test a smaller, more efficient base camp clinic in Delta with the help of AI for streamlined staff scheduling and inventory management.
Ensure a comfortable, climate controlled treatment environment for Jamboree Health Center.
Collaborate closely with Task Force Medical to fully utilize military support capabilities.
Plus, many more exciting initiatives to come!

My leadership team will evaluate our policies, procedures, medical operational concepts, treatment protocols, supplies, and formulary to ensure efficient resource utilization and alignment of EMS and Medical operations.

The exciting news for 2026 is that the Jamboree dates have been confirmed, giving us a better picture of what to expect, with a similar attendance expected as 2023. Because of this reduced uncertainty, I am eager for you to fill out the simple form using the button below to express your interest in joining the staff again.

What's Next on My To Do List?

I have a few more calls to make to finalize the core leadership team. You can look forward to receiving regular updates about our staff starting in late spring. Following my attendance at the Jamboree Executive Committee meeting on April 12-13, I anticipate having more information to share.

What's Next on YOUR To Do List?

If you are eager to serve again, please click the button below to confirm your interest and to receive follow up emails. Facility leadership will start reaching out to staff after April 1. (This process may take several weeks, so please don't worry if you don't receive a response right away).
If you are not interested in joining the 2026 Health and Wellness staff, feel free to unsubscribe from this email list by using the link provided in the footer below. (Please ignore the "managing preferences" link, as it is for my council's communication settings.)
Keep an eye on the 2026 Jamboree website! Costs, theme, program scope, housing sites, etc. are not yet set, but I remain hopeful it will be a similar setup to 2023.
Always Be Flexible. Things are likely to change, but hopefully not as much as the approach to 2023😂!

Please don't hesitate to contact me using my scouting.org email below if you have any questions. As I am currently without a staff advisor, please understand that my response may be delayed by a day or two. My VoIP number is primarily for external relationships.

Joe

NAM Update - 5/18/24

Hello,

Servant leadership involves being the ultimate team player - setting goals, getting your hands dirty, and going the extra mile to help the team succeed. From this perspective, it's not about an organizational chart or who reports to whom, but rather that a servant leader stands by your side to support and empower you. With over 180 individuals expressing interest in joining the Health and Wellness team so far, each person brings their own unique skills to the table. Your talents and abilities are crucial assets for our success, whether you are a support staff member or a licensed clinician. I practice servant leadership and will encourage the core leadership team to do the same.

I am incredibly excited about the progress we are making in planning for the 2026 National Jamboree and I hope you share in my enthusiasm for attending. Mark your calendars: July 22-31, 2026. We anticipate that registration will open in Fall 2024.

Elevate Health & Wellness

The 2026 NJ theme sets the tone, defines the atmosphere, and makes the event distinctive.

Health & Wellness team, let's Elevate our approach to care. I challenge you to consider the holistic well-being of our patients, especially focusing on the acute mental health needs of our youth attendees. Elevate our Scouts by educating them on First Aid and basic health & wellness whenever possible.

2026 National Annual Meeting Update

Well, the big news is that we are now Scouting America. Please begin using that name in lieu of BSA variants immediately. Also, I've attached the presentation that was given by Glenn Ault, Jamboree Chair, and Tom Pendleton, Jamboree Director at the National Annual Meeting. Highlights:

We anticipate a reduced fee for staff. More to come as we finalize the budget. Registration will open sometime in Fall 2024.
Personal vehicles will be allowed for management staff in some capacity yet to be determined, but will be limited once participants arrive. Dead vehicle storage will be in E4 with some capacity to leave the Summit, if needed.
Health & Wellness staff and HQ will be housed in D1 along with our Emergency Management Operations colleagues. It is not likely that you will need to bring your own tent.
There will be an opening and closing arena show.

We've made progress on a customized electronic health record (EHR), the contract is in review with BSA legal and being vetted by BSA leadership. All of the CMOs have had an opportunity to review the design and agree that this EHR will help solve a lot of the communication gaps and make information sharing much easier.

I am looking forward to kicking off regular core leadership staff meetings in early fall, so updates may be a bit quiet through August. Rest assured, I'll keep you posted on any major developments that come our way. Also in the fall, look for a survey about whether we should hold any evening activities in D1 (remainder of the JST will be housed in Echo) so that you don't have to walk over the hill each evening to hit up the Chat N' Chew.

Continue to recruit staff! We need more help and it's a great opportunity to come and serve Scouting America. A link to the staff interest form is below, feel free to share it - remember that the way to stay informed is to complete that form! The photo below is from session 1 of 2023 and features the Stadium/Summit Center staff with many of our excellent Explorers from Mercy Flight in Medford, OR.

NAM Jamboree Presentation

A reminder - please don't hesitate to contact me using my scouting.org email below if you have any questions. As I am still without a staff advisor, please understand that my response may be delayed by a day or two.

Joe

Core Leadership Update - 8/20/24

Hello,

Adolescence is a crucial period of rapid growth and development, encompassing physical, cognitive, social, and emotional changes. The experiences during these formative years, from 10 to 19, significantly impact well being in the short and long term. Adolescent well being involves nurturing support, fostering confidence, and providing resources to flourish within secure and healthy relationships. Well being empowers young people to reach their full potential.

Our dedication to volunteering to provide acute medical and mental health care to the attendees at the Jamboree will be amplified by a holistic and preventative view of health and wellness. I am thrilled to welcome the Elevate Your Well Being staff to our Health & Wellness team. As we look to 2026, my aim is to charge this team to deliver a program and resources to our Scouts that will offer a new value proposition for Scouting America. The logo is still in draft - here's a sneak peek!

Scouting America disconnects kids from their devices but recognizes the need to use them in a healthy way to stay connected to the world and each other. Scouting America teaches young people character, citizenship, leadership, and encourages outdoor adventure.

By becoming the leader among youth-serving organizations to teach its members resilience and healthy habits to better manage their mental health and emotional well-being in a safe environment, Scouting America is needed more than ever before to guide young people through challenging times.

More to come... and, as we move into the fall and registration opens, here are several important items.

We Have a Staff Advisor!

Michael Prachar started July 1 as the Associate Director for the 2026 Jamboree. He's excited to work with our team as we plan and prepare to Elevate. Click here for his LinkedIn.

Recruiting Housekeeping Items - Important!

1) Recruit, Recruit, Recruit!

Recruiting staff is our top priority. We are ahead in generating interest and awareness compared to past Jamborees, but committing to registering for the event is key. Registration opens this fall, with the Administration Pillar currently vetting staff categories.
Ensure that all new recruits who are not on the HubSpot spreadsheet complete the interest form (or have a staff member submit on their behalf).

2) Compare Internal Rosters to the HubSpot Roster in G Drive

The latest HubSpot communication roster can be found here.
Each clinic and HQ team must review their tab no later than Sunday 8/25.
Staff will not receive Jamboree updates unless they are captured in HubSpot.
Clinic teams should review the "unclaimed" tab. Please update the "facility desired" column for any known previous staff.
Outside of the unclaimed tab update - you do not need to update your individual clinic tab with any internal recruits. Follow item 3 instead.
Once you've updated and completed the internal recruit update, please send me an email or @ me in the Google Chat to let me know it's complete.

3) Complete HubSpot Form for Internal Recruits

Ensure that the HubSpot form is completed for any internal recruits on your internal roster that are not on the HubSpot roster. Link below.
The HubSpot form URL can be shared with any internal recruits, they do not need to access the form through a HubSpot email.
As registration opens, this process will evolve.

Google Group/Chat Now... Meetings - Coming Soon!

1) Google Group and Chat

The following core staff still have not accepted their Google group and/or chat invite. If you have an email with an external domain, you must either use an existing gmail account or create a gmail account (and let me know that address). You can also associate your email address from an external domain using this link.
- Group & Chat - Erin Scheurman, Scott Strenger, Linsay Nistler, Te Starr
- Chat - Landon Nistler, John & Kathy Lucas, Kurt Kowalski, Stephanie McWilliams, Matt Evans, Walker Wilson (see "How to join...")
- If I missed your name and you do not have access to both the group and the chat (medical staff only), send me an email.
- Key wellness staff and recent recruits to the leadership team were sent invites on 8/20.

How to join a Google Chat if you are a Google Group member:
1. On your computer, open Google Chat or Gmail. In Gmail: On the left, click Chat.
2. Click New chat. Browse spaces.
3. Search for a space. The spaces that you're invited to appear at the top of the list.
4. To join the space, click Join.
5. To open the space, click Open.
6. Optional: To preview a space, click Preview.
Please set notifications for chat messaging, or check the chat on a regular basis. This is the primary communication channel between meetings.
Wellness staff and recent core leadership recruits (since July 1) will receive invites to the google group this week.

2) Core Staff Meetings - Medical & Mental Health Services vs Wellness

Meetings are an inefficient way to share information. I intend to use them as a sounding board and for items that need a broader, real time discussion.
Please save the date for Monday, October 14 (5 pm pacific time) for our first virtual medical & mental health services meeting.
- This meeting is scheduled a week after the next Jamboree Executive Committee gathering at the Summit.
Wellness meetings will begin after all key staff are identified, but we will plan to meet on the second Monday of odd months.
All meetings will be scheduled on the second Monday of the month at 5 pm pacific time through MS Teams on a bimonthly basis (alternating between medical and wellness).
I currently do not plan to have any in person meetings for medical services, but I anticipate at least one in person meeting for wellness (likely NAM 2025 in Orlando).

Staff Wellness: Hot Showers, CME (More to Come!), Gatherings, and a Lower Reg Fee!

In support of the "Elevate Your Well Being" program and the wellness related theme of this message, staff wellness is equally important!

Here's a photo of some of my Summit Center staff after a post Jamboree 2023 rafting trip on the New River. This has been a tradition since 2017, and I hope we can keep that tradition alive in 2026!

As usual, please don't hesitate to contact me using my scouting.org email below if you have any questions. A full update will be sent after the roster is updated.

Joe

2026 National Jamboree Health & Wellness Staff Site

THIS PAGE WILL BE UPDATED FREQUENTLY!

Hey Team,

(Last Updated 4.22.26)

This site will (eventually) contain everything that you need to know in order to serve on the Health & Wellness staff (formerly Jamboree Medical). Check back frequently (bookmark this page!) and share the link for anyone who's interested in joining the team.

General information about the Jamboree is available by clicking the link on the left below this message. If you've not yet joined the team, register for the Jamboree by clicking the link on the right!

I'm looking forward to working with all of you!

Recent updates/additions:

4.19.26 - Credentialing kicks off this week for medical and mental health support and clinical staff and must be completed by 5.20.26! Any Incredable or process related credentialing questions should be directed to Justin Sayre, Jamboree Chief Nursing Officer at justinsayre80@gmail.com.

The Swag Store link remains open for Jamboree delivery through 5.2.26.

Arrival/Departure Info

Action Items!

Health and Wellness Mantras

ELEVATE - The Daily Standard

Core Concepts - Operations

ELEVATE Your Well-Being

Team + Culture

Ownership + Leadership

Jamboree Packing List

General Clothing Considerations

Rain & Weather Protection

Sun & Heat Protection

Cooler Evenings & Rest Times

Health and Wellness Activity Uniform

Preferred Work Wear

Logo Selection

Accessories

Personal Gear

Medical Equipment (Medical Staff Only)

Elevate YOUR Well-Being

Elevate Your Well Being

10.14.24 Meeting Slides

11.11.24 Meeting Notes

Jamboree Staff Emails (through 2024)

Initial Recruiting Email - 3/25/24

NAM Update - 5/18/24

Elevate Health & Wellness

2026 National Annual Meeting Update

Core Leadership Update - 8/20/24

We Have a Staff Advisor!

Recruiting Housekeeping Items - Important!

Google Group/Chat Now... Meetings - Coming Soon!

Staff Wellness: Hot Showers, CME (More to Come!), Gatherings, and a Lower Reg Fee!

In support of the "Elevate Your Well Being" program and the wellness related theme of this message, staff wellness is equally important!

Here's a photo of some of my Summit Center staff after a post Jamboree 2023 rafting trip on the New River. This has been a tradition since 2017, and I hope we can keep that tradition alive in 2026!